Freedom of Information

PART ONE: Introduction to the Publication Scheme

1. Legal requirement

1.1 Adopting a publication scheme is a requirement of the Freedom of Information Act 2000. This Act promotes greater openness and accountability across the public sector by requiring all ‘public authorities’ to make information available proactively, through a publication scheme.

1.2 ‘Public authorities’ are defined in the Act and include universities, further education colleges and sixth form colleges.

2. What is a publication scheme?

2.1 A publication scheme is a document which describes the information a public authority publishes, or intends to publish. In this context, ‘publish’ means to make information available, routinely. These descriptions are called ‘classes of information’. The scheme is not a list of the actual publications, because this will change as new material is published or existing material revised. It is, however, the public authority’s commitment to make available the information described.

2.2 A publication scheme must set out the classes, or categories, of information published. It must also make clear how the information described can be accessed and whether or not charges will be made.

3. The model publication scheme

3.1 As of January 2009 there is one approved model scheme which must be adopted by all public authorities. This lists information under seven broad classes. The College has produced its publication scheme in accordance with the definition documentation for colleges.

4. Brockenhurst College

4.1 Brockenhurst College is a tertiary further education provider rated outstanding by the UK Office for Standards in Education.

4.2 Brockenhurst College’s Vision is to become the leading educator and trainer in the Learning and Skills sector. Its Core Purpose is to help people make the most of their lives through learning.

5. Accessing information covered by the publication scheme

5.1 The classes of information we publish are described in Part 2 of the scheme.

5.2 In each class we have indicated the manner in which the information described will be available. We have also indicated whether charges apply to material in each class. Publications available on the College website will be available free of charge. The supply of printed copies of web pages or hard copy documents will incur charges unless otherwise stated. Please see the charging policy for further information. In most cases electronic versions of documents can be sent by email.

5.3 To request information available through our publication scheme, please contact the Data Protection Officer, contact details below.

5.4 Please note that a publication scheme relates to ‘published’ information. Therefore, material covered has already been prepared in a format ready for distribution.

5.5 Almost all publications listed in this publication scheme are the copyright of Brockenhurst College and reproduction of material supplied through the publication scheme or in response to a request for information without the express permission of Brockenhurst College (or copyright holder) may be an infringement of copyright. Requests for permission to reproduce such material should be addressed to the Data Protection Officer, contact details below.

6. What about information not covered by the publication scheme?

6.1 From 1 January 2005 you will have the right, under the Freedom of Information Act 2000, to request any information held by the College which we have not already made available through our publication scheme.

6.2 Requests will have to be made in writing and, in general, the College will have 20 working days to respond. The College may charge a fee, which will have to be calculated according to Fees Regulations. The College will not be required to release information to which an exemption in the Act legitimately applies. However, the College may be required to explain to the applicant why it is not releasing information and may also have to justify this to the Information Commissioner.

7. Feedback

7.1 It is important that this publication scheme meets your needs. If you find the scheme difficult to understand, please let us know. We also welcome suggestions as to how our scheme might be improved. Any questions, comments or complaints about this scheme should be sent in writing to the Data Protection Officer or The Principle.

Brockenhurst College
Lyndhurst Road
SO42 7ZE

Tel: 01590 625555

For more information click here

7.2 If we are unable to resolve any complaint, you can complain to the Information Commissioner, the independent body who oversees the Freedom of Information Act:

Information Commissioner
Wycliffe House
Water Lane

8. Further information

More information about the Freedom of Information Act is available on the Information Commissioner’s website.

Please note that Scotland has its own Freedom of Information Act and Information Commissioner. For more information, please see the Scottish Executive’s website.


PART TWO: Publication Schemes

1.  Who we are and what we do.

Legal Framework

Further & Higher Education Act 1992

Learning & Skills Act 2000

Instrument & Articles of Government 2007

Charities Act 2006

Further Education & Training Act 2007

All available on


How the College is organised

Organisational structure – available on request

Terms of Reference & Constitution of Health & Safety Committee – available on request


Location & Contact Details

College address –

Location map –

Department structures – available on request.

Contact details for key departments –


Student Activities

S.U. Constitution –

S.U. Officers


2.  What we spend and how we spend it

Funding & Income

External funding bids – available on request

Funding agreements from funding agencies – available on request

College fees policy – available on request


Budgetary & Account Information

Annual Report & accounts (audited accounts and members’ report):

2015 download

2016 download

2017 download

2018 download

2019 download

2020 download

2021 download

2022 download

Whole College operating budget – available on request

College Three-Year financial plan (annual return) – available on request


Financial audit reports/capital programme

Capital projects policy & procedure – available on request

Financial Regulations & Procedures/Staff pay scales

College financial regulations – Available for download here

Pay Scales – Available on request 01590 625310



Procurement policy – available on request

Tender procedures – available on request

Register of interests of Governors’ and senior staff – available on request



Contracts procedure – available on request


3.  What our priorities are and how we are doing.

Annual reports, plans & strategies

Annual report & accounts (audited accounts and members’ report)


Annual health & safety reports (including accident statistics) – available on request

College strategic plan – available on request

Risk Management Policy – Available for download here

Property strategy – available on request

Teaching & Learning Policy – Available for download here


Academic quality & standards

College self-assessment – Available on request

Quality improvement plan – Available for download here


External review information

EV Reports – Available on request

Awarding body requirements – Available on request

College Ofsted inspection report

Corporate Relations

Government and regulatory reports

Trade Union Facility Time Reporting


4. How we make decisions

Minutes from governing body, council, academic boards & steering groups

Minutes of Board of Governors, Part 1 (non-confidential) agenda items

Audit Committee

Governance & Search Committee

Finance & Standards Committee

Employment & Personnel Committee

Capital Project Committee – terms of reference only

Remuneration Committee – terms of reference only

Health & Safety Committee – available on request

Course Approval Requests  – available on request

Course review documentation – available on request

Minutes of Planning & Advisory Board – all papers relating to PAB – available on request


Minutes of staff/student consultation meetings

Minutes of Students’ Union liaison meetings – S.U. Committee minutes – available on request


5.         Policies & Procedures

Current written protocols, policies & procedures for delivering services and responsibilities – Available on request


6.         Lists & Registers

Asset Register – available on request

Disclosure Logs – available on request


7.         The Services we offer

Prospectus & course content

Health advice

Careers advice – Available on request

Information, Advice & Guidance (IAG) Policy

Student Information, advice & guidance general information

Premises hire

Sport & recreational facilities

Advice & guidance

Student Information, advice & guidance general information

Media releases






Annex 1. Charging Policy for the Publication Scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the College for routinely published material will be justified and transparent and kept to a minimum.

Information linked from the College website is available free of charge.

Information that can be provided as an electronic copy, usually via email, will be provided free of charge.

Charges may be made for actual disbursements incurred such as:

·         photocopying

·         printing

·         postage and packaging

·         the costs directly incurred as a result of viewing information

Current printed publications such as the Annual Report and Prospectus will be provided free of charge. There may be a charge for back issues of these documents if they need to be printed from a computer or photocopied.

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Details of charges are available on application to the Data Protection Officer by emailing


Annex 2. Guide to Requesting Information

Brockenhurst College is committed to promoting public understanding of its nature and activities via the systematic publication of all relevant information. The College will make every effort to provide, where practical and permissible, additional information to members of the public in those cases where routinely published information does not provide them with the information they require.

Under the terms of the Data Protection Act 1998 and the Freedom of Information Act 2000, individuals have a number of rights with regard to obtaining information held by the College. Appropriate information request forms are available for download. Before completing an application form, please read the notes below to determine the nature of your request.

Requesting information relating to yourself
Under the terms of the Data Protection Act 1998 you are allowed to ask the College for information held about you as an individual. If you wish to make an enquiry about data that relates to yourself, then please complete the Subject Access Request Form, or request a copy from the Data Protection Officer (contact details below). Please note that there will usually be a charge of £10 for this service and that the College will normally respond to your request within 40 days. Please return the completed form to the Data Protection Officer.

Request for other information held by the College
Under the terms of the Freedom of Information Act 2000 you have the right to ask the College  to provide you with any information held by the College. For example, you may wish to see the minutes of a particular meeting, or obtain standard information about student numbers.

Before submitting any request you are advised to check above to determine whether the information you require is already available (if you make a request for information that does already appear in public then our only response will be to direct you to the relevant resource).

If you wish to make an enquiry about data held by the College which does not seem to be already available, then please contact the Data Protection Officer (contact details below). We will then instigate a search for the information you need. Please note:

i.   where the information you request is already routinely published by the College (or some other public body) then we will provide you with guidance on how to find this information, rather than the information itself.

ii.   if you wish to obtain personal information relating to yourself then we may need to ask for a more detailed request from you (please see the section above on “Requesting information relating to yourself”).

iii.   there may be a fee for this service; if there is a fee, we shall contact you as soon as possible to inform you of the amount.

iv.    the College will usually respond to your request within 20 working days.

v.    please specify clearly all the information you require: we will make all reasonable efforts to locate this information, though we may need to ask you to provide more detail if your original application does not allow us to identify exactly what you want. If you require advice on how to specify your needs, please contact the Data Protection Officer.

vi.    the Freedom of Information Act 2000 provides some limits to your access to information, though the College would only consider withholding information in cases where an exemption legitimately applies. Likely exemptions will include data protection, commercially sensitive information, information provided in confidence and information intended for future publication. If we cannot comply with your request for any reason, we will provide you with a full explanation of the reason(s) for that refusal and details of how to appeal against that decision.

vii.    we will not provide statistical information analysed to any greater level of detail than is normally provided with the College’s standard published information.

viii.    if it transpires that the College does not hold the information you have requested then we will write to you to inform you of this. Where possible, we will suggest alternative ways in which you may be able to access the information you require.

ix.    if some/all of the information you request is held by another Public Authority then we will provide what information we can and then consider transferring the request to the relevant Authority.

Should we need to transfer your request, you will be informed immediately.

If you need any advice on your request, or are unhappy with our response, please write or email the Data Protection Officer at the address shown below:

Data Protection Officer
Brockenhurst College
Lyndhurst Road
SO42 7ZE